FAQ - Frequently Asked Questions
We often get asked questions that are common in the industry and common for clients to ask. We decided to have a One-Stop answer forum for you. Didn't see your question here? Send it to us at and we would be happy to answer it for you. After all, it's Your Day, Your Way!
Do I need a 'Day of' Wedding Coordinator?
Yes! Of course every wedding (or event in general) is different from one another. Most times, clients think that if their venue provides a coordinator, then they are covered for their big day. Here are a few examples of the differences between a Venue Coordinator and an Event Coordinator.
A Venue Coordinator's interests are that of the venue. They will ensure that the place settings are set,
your food arrives to your guest's plate hot and that the bar is stocked and ready to go. They will
make sure that the A/C or heat is running correctly and that all the busboys have cleared the tables.
An Event Coordinator's interest are that of the couple and their wedding day. They will ensure that
ALL your vendors are committed and confirm dates and times of deliveries. They will ensure that
everything is completely set up correctly (including decor, specialty tables, etc.), go over all the
details regarding timelines and festivities, traditions to incorportate, where the wedding party should
stand, what a Grand Entrance is, runs through the rehearsals and provides all the behind the scenes
activities that not everyone realizes and quite often forgets about.
Bella Event Planning always recommends that you hire an event coordinator for your big day because it leaves you and your wedding party stress-free and it assists the venue, vendors and guests with directions, organization as well as efficency of the entire day.
How far in advance should I book a 'Day of' Wedding Coordinator?
The sooner the better. Typically, the industry is already booking for the next 2 years in advance, therefore to secure your date and the planner you want, book now. However life does not always work that way. We recommend interviewing potential event planners at least 8 weeks prior to your Big Day. A good planner will begin working with you immediately if their schedule allows for it.
What do event planners do for other events, not just weddings?
The short answer is: we provide the same (level) of service(s) that we would for a wedding, for all other events. This includes but is not limited to decor and design, set-up and take down, vendor selections, theme or game selection, menu selection, itinerary of festivities and the acting liason for you, your vendors and your guests. We also ensure that all activities desired are completed within the event time frame.
How far does your team travel outside of Barrie?
Our fees include travel all across Ontario.